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Is Add2Outlook Right For You?

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Before going any further into the background of Add2Outlook, there may be a few things to consider before committing to the product.

Add2Outlook was originally developed for Outlook 2000.  The original version (2.6x) no longer conforms to the Microsoft Security Model.  The new release (4x) has been updated for Outlook 2003, 2007 and 2010 and the current release supports Exchange 2003, 2007 and 2010.

The only two reasons to use Add2Outlook are if the user has a Hosted Exchange Server or is replicating to a PST file. 

Add2Outlook is a 2-way Outlook calendar, contact & task synchronizer for desktops.  If you host your own Exchange, or are moving to Hosted Exchange, or want to replicate between a local PST to PST or PST to Exchange, use Add2Outlook.
Which solution is right for you Add2Outlook or Add2Exchange?

The following are key points to consider when determining whether to try Add2Outlook.  Add2Outlook requires some changes to the default operation of Outlook which are listed below:

On comparing our products in the order of good, better, best; Add2Outlook is good, and is the only product which will work in Exchange Hosted mode.  Add2Exchange Standard is a better solution if you host your Exchange Server “in house” and Add2Exchange Enterprise is absolutely the best in that scenario with the least TCO.  Add2Outlook and Add2Exchange Standard make relationships individually, picking the source and the destination folders and specifying the rules of the relationship.  Add2Exchange Enterprise makes template relationships (to the service account) and you attach an email enabled distribution list to a template relationship to make and remove relationships.  Add2Exchange Enterprise is faster, more aggressively enhanced and is more widely supported as the leader in centralized relationship management solutions today.
Add2Outlook cannot sync automatically when Outlook is in Cached Mode.  This is a significant drawback that disables your onboard Outlook spam filter mechanism.  Add2Exchange, the server based product does not require any change on the Outlook workstation.
Add2Outlook no longer requires a third party piece of software to be installed to circumvent the normal Outlook built in security model in Outlook 2007.
With Add2Outlook, the Exchange account no longer has to be the default account for internet email.  Add2Outlook does not work with Outlook Web Access and Add2Exchange does.
With Add2Outlook, the Outlook profile must be open and connected on the workstation for replication/synchronization to occur.  Add2Exchange operates as a Windows service on the Exchange Server or a File Server (or dedicated workstation running Exchange System Manager).  For synchronizing folders when out of the office, Add2Exchange replicates/synchronizes folders, and continues to do so, with or without Outlook open. 
With Add2Outlook, the replication process occurs on the workstation and adds “traffic” to your network switch and may result in slightly slower replication and response times.  Add2Exchange does not cause lags in Outlook.   
Add2Exchange offers unlimited folder relationships while Add2Outlook supports 200 folder relationships.
Add2Exchange requires one install on the Exchange server (or file server) regardless of the number of relationships.  Add2Outlook requires install and licensing on each user’s workstation with Outlook open at all times to replicate items.  For multiple users, many set up a dedicated sync account and workstation with Outlook installed and all the relationships replicating from one place, this way no users are involved.  This Add2Outlook centralized sync configuration is easier to manage and back up, and since Outlook must be open at all times for Add2Outlook to replicate on a timed basis, this removes any user interference.  A service account with proper access permissions is also often created to maintain a tight security model since no elevation of privileges is required for any existing user.
Add2Exchange offers centralized folder relationship management while Add2Outlook is decentralized.  If the workstation(s) crash or gets stolen, without a copy of the workstation’s registry, the relationship information can be lost and it may cause duplicates if the relationship is recreated later.  A backup of the registry on the installed computer is helpful, but not required.  A Special tool can assist in this Recovery and Migration Manager mode for an additional $99.
Add2Exchange offers the option for public-to-public and private-to-private folder replication while Add2Outlook does not.
Add2Outlook works with PST and Offline Folders while Add2Exchange does not.
Add2Outlook works with Hosted Exchange Servers.  Add2Exchange can as well, if the hosting provider will cooperate.
Both Add2Exchange and Add2Outlook work with all Outlook-based mobile devices.

Please do take these key points into consideration before going any further.