Field

Description

TaskController View

Subject

A descriptive name for the task.

Yes

Departments

The department assigned responsibility for the Task.  By default this determines in which grouping queue the Task appears.

No

From Whom

The originator of the Task, usually for whom the Task is being done.  This can be set and changed manually.

Yes

Group

The group type of the Task.  By default this determines in which grouping queue the Task appears.

No

Where

The location where the task is to be performed.

Yes

Sort Order

A field that can be added to the grouping fields or simply sorted on in the queue.

Yes

Priority

An alternate sorting field.

No

Status

The state in which the Task was last left.

No

Due Date

When the Task is due to be completed.

Yes

Start Date

When work initially began or will begin on the Task.

Yes

% Complete

The proportion of work accomplished on the Task.

Yes

Complete

Whether the Task has been completed.  Checking this box sets % Complete to 100 and strikes the name of the Task in the Task list view.  See Completing a Task for more information.

Yes

Start

Sets the start date and time for the current work session on the Task.  This is the same as clicking the Start button on the Documentation Page.

No

End

Sets the end date and time for the current work session on the Task.  This is the same as clicking the End button on the Documentation Page.  See the Documentation Tab section for more information on recording work time.

No

Team

The team responsible for the Task or overall project.  Team members will typically be included on all updates.

No

Assigned To

The individual currently responsible for the task.  Responsibility can be passed from one Team member to another, or across teams and departments.

No

Categories

The standard list of Task categories available through Outlook.  See the Outlook help topic About Categories for more information.

No

To

The primary recipient of the current update.  Should not be addressed to any person that appears in another selected address field (Team, Contacts, Assigned To) or the addressee will receive duplicate updates.

No

Contacts

Additional contacts that may be included on broader updates and announcements.

No

Cc

The standard carbon copy field.

No

Bcc

The blind carbon copy field.  These addressees will not be displayed on the received email.

No

Body

The content of the body of the task.  Typically a summary.  Task history is kept in the Documentation Page.

No